Migrant Help

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Local Consolidated Plan Application (2017-2018)

Migrant - Help

Questions?

Migrant
Local Consolidated Plan
Web Application
2017-2018

The Migrant pages are required if any Migrant funds are retained. Note: If Migrant funds are not retained, the screens can still be accessed, but the fields will not be editable.

There are five Migrant pages on the LCP Application, and they are:

Migrant

School Readiness

Reading and Mathematics

Graduation and OSY

Non-Instructional Support Services

Choose one of the links listed below for further clarification on how to fill out the main Migrant page. Click on the above links for further clarification on the additional Migrant pages.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning: If you enter data and do not save your data, it will not be saved when you close the page. You can choose to save the information after filling out each of the Migrant pages, but it is recommended to save occasionally so that information will not be lost.

Migrant :

Click on links for more information	Basic Directions
Budget Grid	Enter budget information in the Budget Grid. All available funds need to be accounted for in the Budget Grid. After completing the budget information in the grid, click on the 'Calculate Totals and Save' button. The amount in the 'Grand Total' field must equal the amount next to the heading 'Total Migrant Funds Available'. When the 'Grand Total' amount equals ' Total Migrant Funds Available' amount, click on the 'Calculate Totals and Save' button.
Indirect Cost	Use of indirect cost funds is optional, not required. If the district chooses not to use indirect cost, simply account for the entire amount of program funds in the budget grid. Click on the 'Calculate Totals and Save' button. If the district chooses to use all or part of its indirect cost, determine the allowable amount of indirect cost funds you wish to retain for program administration. Note the amount listed in the 'Maximum Indirect Cost Funds' field. Do not include the indirect cost amount in the budget grid. Account for the remaining program funds in the budget grid. Click on the 'Calculate Totals and Save' button. Your indirect cost amount will show up at the bottom of the budget grid as 'Indirect Cost'.
FTEs	If any portion of a staff's salary is paid with Migrant funds (e.g., funds entered in row 100 Salaries), enter the prorated FTE and Headcount amounts under the specific category in the 'FTEs Paid with Migrant Funds' section. The amount of FTEs can be entered in hundredths (Examples: 12.25; 0.05; etc.). The amount of Headcounts can be entered in whole numbers (Examples: 12; 1, etc.) The amount of FTEs and Headcounts will be calculated once you tab out of each field. In order to save this information, click on the 'Save All' button at the bottom of the page.
Needs Assessment	Review the data generated by the district needs assessment to identify areas of need and the activities that will be implemented to address those needs. Select a priority level (1-4) for each of the three selections. Note: Each selection needs a priority, and each priority can only be selected once. In order to save this information, click on the 'Save All' button at the bottom of the page.
Content Areas	Check all Content Areas in which Migrant services are provided. If the 'Other' checkbox has been checked, an explanation of the other Content Areas that are provided must be entered in the 'Other' text box. More than one Content Area may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Support Services	Check all Support Services that are implemented in providing Migrant services. More than one Support Service can be checked at once. In order to save this information, click on the 'Save All' button at the bottom of the page.
Delivery Systems	Check all Delivery Systems that are implemented in providing Migrant services. More than one Delivery System may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Allowable Activities	For each section as required, insert the amount of 'Public' and/or 'Non-Public' funding. Place a check in the activities that will be funded in each section. Note: The total amount of 'Public' and 'Non-Public' funding must equal the amount of the 'Total' field of the Budget Grid. This does not include indirect cost. In order to save this information, click on the 'Save All' button at the bottom of the page.
School District Comments	Type in Comments necessary to support information that has been entered on this screen. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
KSDE Comments	KSDE staff will enter comments they feel are necessary in completing the submission of information entered on this screen. If the LCP Application has been disapproved, the district will need to check this field for any changes that need to be made. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
Error Messages	Any validation errors for the page will be listed at the bottom of the page once either the 'Calculate Totals and Save' or 'Save All' buttons have been clicked. To view the errors, click on the 'Show Details' link. Review each error and make the appropriate corrections. Once the corrections have been made, click the 'Save All' button and review the error section once more. Note: It is important to follow this step in order to 'refresh' the error messages or you may not see the most current errors.

Purpose: The purpose of Migrant is to support high-quality and comprehensive educational programs for migratory children to help reduce the educational disruptions and other problems that result from repeated moves.

Budget Grid

Function Definitions -- Refer to the following budget expenditure codes for further clarification of specific functiondefinitions. Note: The 'Functions' are the columns of the Budget Grid.
1000 - Instruction	Includes the activities dealing directly with the interaction between teachers and students. Teaching may be provided for students in a school classroom, in another location such as a home or hospital, and in other learning situations such as those involving co-curricular activities. Included here are the activities of aides or classroom assistants which assist in the instructional process.
2100 - Support Services (Students)	Activities designed to assess and improve the well-being of students and to supplement the teaching process. Include only staff in attendance and social work services, substance abuse, guidance, and health services.
2200 - Support Services (Instructional Staff)	Activities associated with assisting the instructional staff in planning, developing and evaluating the process of providing learning experiences for students. These activities include curriculum development, techniques of instruction, child development and understanding, staff training, etc.
2300 - Support Services (General Administration)	Activities concerned with the overall general administration of or executive responsibility for the entire LEA performed by the superintendent and other assistants. These include all personnel and materials in the office of the chief executive officer. It also includes activities and programs developed and operated system-wide for bettering school/community relations. If a federal program is audited by a state auditor, the CPA audit costs may not be charged to the federal program.
2400 - Support Services (School Administration)	Activities concerned with directing and managing the operation of a particular school. They include the activities performed by the principal, assistant principals, and other assistants while they supervise all operations of the school, evaluate the staff members of the school, assign duties to staff members, supervise and maintain the records of the school, and coordinate school instructional activities with those of the LEA. These activities also include the work of clerical staff in support of the teaching and administrative duties.
2600 - Operation Building Services	Activities concerned with keeping the physical plant open, comfortable and safe for use and keeping the grounds, buildings and equipment in effective working condition and state of repair. May be used only if space would not be maintained in absence of federal funds.
2700 - Vehicle Operation Services	Activities concerned with conveying students to and from school, as provided by State and Federal law. This includes trips between home and school, and trips to and from school activities. Federal funds may not be used to supplant regular transportation costs.
3100 - Food Services Operations	Activities concerned with providing food to students and staff in a school or LEA on an incidental basis during activities for Local Consolidated Plan programs.

Object Definitions -- Refer to the following budget expenditure codes for further clarification of specific object definitions. Note: The 'Objects' are the rows of the Budget Grid.
100 - Salaries	Instructional salaries for full and part-time certified and noncertified employees.
200 - Employee Benefits	F.I.C.A., Group Insurance, Workman's Compensation, etc., for Personnel in 'Object' 100 above.
300 - Purchased Services	Into District: Consultants, counseling, guidance, medical, and accounting services.
400 - Purchased Property	Lease, repair, maintain, and rent property and equipment owned or used by the district.
500 - Other Purchased Services	Out of District: Staff travel, staff development, registration fees.
600 - Supplies/Materials	Items that can be consumed, worn out, or deteriorated through use. This includes software that was purchased independently of a hardware package.
700 - Property	Initial, additional, or replacement equipment. This includes software that was purchased as part of a hardware package.
800 - Other	Miscellaneous amount paid for goods and services not otherwise classified above.

Indirect Cost

Indirect Cost - The amount allowed for a district to help cover the costs of operating the program that would not be otherwise included in the program budget.

Examples would be: electricity, telephone fees, and supplies, such as paper, pens and paper clips.

Indirect cost rates are calculated by KSDE's School Finance Section based upon numbers the district submits on its Annual Report.

Use of the indirect cost is optional. Review the district's allocation letter to determine the indirect cost rate.

Formula for determining the indirect cost amount that can be set aside :
a. Program Allocation =	$41,237
b. Indirect cost rate =	3.32%
c. Indirect cost rate + 1 =	1.0332
d. a ($41,237) divided by c (1.0332) =	$39,912	Direct Cost
e. a ($41,237) minus d ($39,912) =	$1,326	Indirect Cost

Saving Budget Grid Data

Click on the following button: Note: Clicking this button will run the error checking for the page.

Calculate Totals and Save

Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Migrant Funds Available' field. Review the Error Messages at the bottom of the page.

Note: This button does not save the rest of the data on the page.

FTEs Paid with Migrant Education Funds

In the 'FTEs Paid with Migrant Education Funds' section, enter any FTEs in the 'Regular FTE' and/or 'Summer FTE' columns that were paid with the Migrant funds that were entered in row 100 (Salaries) of the Budget Grid. Note: If there is a value entered in row 100 (Salaries), but there is a not a value in the 'FTE' section, then an error will be returned.

FTE refers to Full-Time Equivalency. FTE is a prorated amount of time that the Migrant program funds contributed to the salary of a staff member.

If the staff member's salary is funded entirely with Migrant funds, enter 1 FTE and 1 Headcount. Note: If an FTE is entered in the 'Regular FTE' field, then a corresponding Headcount will need to be entered in the 'Regular Headcount' field. The same is true for the 'Summer FTE' and 'Summer Headcount' fields.
If the staff member's salary is funded partially with Migrant funds, enter the appropriate decimal fraction to the nearest hundredth in the FTE column and the whole number in the Headcount column. For example: if one-fourth of a teacher's salary is paid with Migrant funds, enter 0.25 FTE in the 'Teachers' row in the FTE column and 1 for the Headcount column.

Determine the FTE for each staff member funded with Migrant funds and place the totals in the appropriate boxes.

Definitions :

Administrators - includes program administrators, evaluators, and coordinators.

Clerical Staff - includes secretaries, records transfer staff, and other classified personnel not involved with instruction.

Guidance/Counseling – includes counselors.

Paraprofessionals - includes noncertified personnel employed to supervise pupils in non-instructional activities working under the direct supervision of certified personnel.

Parent Liaison - includes an individual responsible for coordinating parent involvement activities and/or facilitates parent/school communication.

Professional Development Providers - includes individuals responsible for providing ongoing and sustained professional development training/activities.

Pupil Transportation - includes transportation personnel.

Social Work, Outreach or Advocacy - includes social workers, nurses and parent liaisons.

Teachers -- includes those responsible for providing instruction or training in any course or subject and certified with the appropriate endorsement for the subject and level of assignment.

Needs Assessment

It is required that the district conduct a comprehensive needs assessment in order to determine specific areas of need and review how current funding opportunities can best be consolidated to address those identified needs.

The purpose of the Needs Assessment is to ensure that the LEA in collaboration with the SEA will identify and address the special educational needs of migratory children in accordance with a comprehensive State plan. The Migrant services must be developed in collaboration with parents of migratory children. The Migrant program funds are used to supplant other Federal, State, and Local efforts regarding or administrative funding for, meeting the special educational needs of migratory children.

Areas of Need : Select the priority level for each of the following selections: (Note: The priorities are listed 1-4 and each selection must be prioritized.)
School Readiness
Reading and Mathematics
Graduation and OSY
Non-Instructional Support Services
For purposes of the needs assessment, consider the involvement of the following personnel in the planning process and in the determination of the Migrant services.
Central Office Administrators	Private School Teachers	Students
Parents	Recruiters	Teachers
Private School Officials	School-level administrators	Teachers from Title I Schools

Content Areas/Support Services/Delivery Systems

When providing services, consider the content area in which services will be provided, when services will be provided and how the services will be delivered.

Instruction must be provided by Highly Qualified staff and must be planned to improve student achievement.

Services should also be based on and include strategies that extend learning time, help provide an accelerated, high-quality curriculum, including applied learning and minimize removing children from the regular classroom during regular school hours.

Federal resources must be used to SUPPLEMENT rather than SUPPLANT services provided to participating children. This means that federal funds cannot take the place of state and/or local funds that have been used in the past to provide a particular service.

Check the applicable 'Content Areas' listed below:	Check the applicable 'Support Services' listed below:	Check the applicable 'Delivery Systems' listed below:
Credit Accrual Recovery	Necessary Educational Supplies	Before/After School
GED Preparation	Health	In-Class
Language Arts	Nutrition	In Home Instruction
Mathematics	Transportation	Preschool
Preschool	Counseling	Pull-Out
Reading	Education Services	Saturday Programs
Other (Please explain)	OSY Life Skills	Summer School
	Social Services for Migrant Families	Web Based Curriculum

Allowable Activities

Allowable Activities :
Electronic transfer of migrant student records	Activities that assist with electronic transfer of migrant student records and in determining the number of migratory children in the state.
Family literacy services	Programs and projects that offer family literacy services if the program or project serves a substantial number of migratory children who have parents who do not have a high school diploma or its equivalent.
Health, nutrition, and social services	Advocacy and outreach activities for migratory children and their families, including assisting such children and their families gain access to, other education, health, nutrition, and social services.
Parental Involvement	Program activities that provide for the same parental involvement as is required for programs and projects under section 1116.
Professional Development	Professional development activities in coordination with other federal programs that give teachers, paraprofessionals, principals, and administrators the knowledge and skills to improve migrant student academic achievement.
Programs to improve academic achievement	Programs to improve the academic achievement of educationally disadvantaged elementary and secondary migrant students, including activities to prevent students from dropping out of school.
Using technology for student achievement and data management	Technology to collect, manage, and analyze data to enhance teaching and LEA efforts to improve migrant student achievement.

Comments

Enter any necessary comments in the 'School District Comments' box. Note: There is a limit of 1000 characters.

Saving Data

Click on the following button: Note: Clicking this button will run the error checking for the page.
Calculate Totals and Save	Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Migrant Funds Available' field. Review the Error Messages at the bottom of the page.
Save All	Clicking this button will save all of the data entered on the page, including the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Migrant Funds Available' field. Review the Error Messages at the bottom of the page.

Errors

Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note: Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the 'Migrant' page:

Error (alphabetical)	Definition/Process
Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.
Check the applicable selections in the 'Content Areas' section.	This error will appear if Migrant funds have been retained and there has not been a selection checked in the 'Content Areas' section. --> Check all selections that apply in the 'Content Areas' section.
Check the applicable selections in the 'Delivery Systems' section.	This error will appear if Migrant funds have been retained and there has not been a selection checked in the 'Delivery Systems' section. --> Check all selections that apply in the 'Delivery Systems' section.
If an FTE value has been entered, the corresponding Headcount value must also be entered.	This error will appear if a value has been entered in the FTE column but a value has not been listed in the corresponding Headcount column. --> Enter a value in the corresponding Headcount column.
If a Headcount value has been entered, the corresponding FTE value must also be entered.	This error will appear if a value has been entered in the Headcount column but a value has not been listed in the corresponding FTE column. --> Enter a value in the corresponding FTE column.
If any Migrant Education funding is entered in rows 300 or 500 of the Budget Grid, then you must check the 'Professional Development' checkbox in the Allowable Activities section.	This error will appear if funding has been entered in either row 300 or 500 of the Budget Grid, but the 'Professional Development' checkbox has not been checked in the 'Allowable Activities' section. --> Check the 'Professional Development' checkbox in the 'Allowable Activities' section.
If any Migrant Education funding is entered in rows 300 or 500 of the Budget Grid, then you must enter any Public and/or Non-Public funding in the Allowable Activities section.	This error will appear if funding has been entered in either row 300 or 500 of the Budget Grid, but funding has not been entered in either the 'Public' or 'Non-Public' fields in the 'Allowable Activities' section. --> Enter either 'Public' and/or 'Non-Public' funding in the 'Allowable Activities' section.
If any regular or summer FTEs are funded with Migrant Education funds, then you must enter the prorated FTE amount under the specific category of 'FTE's Paid with Migrant Education Funds - FTEs'.	This error will appear if there is a value in row 100 (Salaries), but there is not a value entered in the 'FTEs Paid with Migrant Funds' section in the regular or summer FTEs columns. --> Enter the number of regular and/or summer FTEs in the 'FTEs Paid with Migrant Funds' sections.
If any regular or summer FTEs are funded with Migrant Education funds, then you must enter the amount in row 100 (Salaries) of the Budget Grid.	This error will appear if the number of 'FTEs Paid with Migrant Funds' has been entered, but there is not a value in row 100 (Salaries). --> Enter the amount of Migrant funds that were used to pay any portion of a staff's salary in row 100 (Salaries).
If any regular or summer Headcounts are funded with Migrant Education funds, then you must enter the prorated Headcount amount under the specific category of 'FTE's Paid with Migrant Education Funds - Headcounts'.	This error will appear if there is a value in row 100 (Salaries), but there is not a value entered in the 'FTEs Paid with Migrant Funds' section in the regular or summer Headcounts columns. --> Enter the number of regular and/or summer Headcounts in the 'FTEs Paid with Migrant Funds' section.
If any regular or summer Headcounts are funded with Migrant Education funds, then you must enter the amount in row 100 (Salaries) of the Budget Grid.	This error will appear if the number of 'FTEs Paid with Migrant Funds' has been entered, but there is not a value in row 100 (Salaries). --> Enter the amount of Migrant funds that were used to pay any portion of a staff's salary in row 100 (Salaries).
If funds were used for Allowable Activities, you must check the ways in which the funds were used.	This error will appear if a value has been entered in the 'Public' or 'Non-Public' funding fields of the 'Allowable Activities' section, but none of the selections have been checked. --> Place a check next to each of the applicable items listed in the 'Allowable Activities' section.
If there is a checkmark in the 'Professional Development' checkbox and a value in 'Allowable Activities', then you must enter value in either row 300 (Purchased Services) or 500 (Other Purchased Services).	This error will appear if the 'Professional Development' checkbox has been checked in 'Allowable Activities', but there is not a value in either row 300 or 500 of the Budget Grid. --> Either enter a value in row 300 or 500 of the Budget Grid or remove the checkmark from the 'Professional Development' checkbox in the 'Allowable Activities' section.
Please budget an additional <amount> in the Allowable Activities section. Example: Please budget an additional 5450* in the Allowable Activities section.*	This error will appear if the amounts that have been entered in the 'Allowable Activities' section do not equal the 'Total' field of the 'Budget Grid'. --> Enter the amount required in the 'Allowable Activities' section in the 'Public' or 'Non-Public' fields per the error message.
Please explain what other Content Areas will be funded with Migrant funds in the Other comment box.	This error will appear if the 'Other, please explain' checkbox has been checked in the 'Content Areas' section, but there has not been an explanation entered in the 'Other' text box. --> Enter an explanation of other Content Areas that will be funded with Migrant funds in the 'Other' text box.
Since you have entered a comment in the 'Other' text box, you must check 'Other' in the Content Areas section.	This error will appear if there has been an explanation entered in the 'Other' text box of the 'Content Areas' section, but the 'Other, please explain' checkbox has not been checked. --> Check the 'Other, please explain' checkbox in the 'Content Areas' section.
The 'Grand Total' field must be equal to 'Total Migrant Funds Available'.	This error will appear if the value in the 'Grand Total' field does not match the 'Total Migrant Funds Available' field. --> Adjust the values entered in the Budget Grid to make the 'Grand Total' match the 'Total Migrant Funds Available' field.
The 'Indirect Cost' field must be less than or equal to the 'Maximum Indirect Cost Funds' per the calculation.	This error will appear if the amount of 'Indirect Cost' is greater than the 'Maximum Indirect Cost Funds' field. --> Adjust the values entered in the Budget Grid to make the 'Indirect Cost' field equal to or less than the 'Maximum Indirect Cost Funds' field.
The priority levels in the Needs Assessment section are required.	This error will appear if the areas of needs have not been prioritized in the ‘Needs Assessment’ section. --> Prioritize needs in the ‘Needs Assessment’ section.
The total of the 'Public Funding' and 'Non-Public' funding fields must be equal to the 'Total' field of the Budget Grid.	This error will appear if the total amount of the 'Public' and 'Non-Public' funding fields of the 'Allowable Activities' section do not equal the 'Total' field of the 'Budget Grid'. --> Adjust the values entered in the 'Allowable Activities' section to make the total of the 'Public' and 'Non-Public' funding fields equal to the 'Total' field of the 'Budget Grid'.
The value in row 600 (Supplies/Materials) cannot exceed 10% of the Total Migrant Funds Available.	This error will appear if the value that has been entered in row 600 (Supplies/Materials) is greater than 10% of the 'Total Migrant Funds Available'. --> Adjust the values entered in row 600 (Supplies/Materials) to be less than or equal to 10% of the 'Total Migrant Funds Available'.
You must enter the Public and/or Non-Public funds that were used for Allowable Activities.	This error will appear if a selection is checked in the 'Allowable Activities' section, but there has not been any funds entered in the 'Public' and/or 'Non-Public' funding fields. --> Enter the amount of 'Public' and 'Non-Public' funding used for 'Allowable Activities' section.