Local Consolidated Plan Application (2018-2019)

Allocations - Help

Questions?

Allocations
Local Consolidated Plan
Web Application
2018-2019

The Allocations page should be reviewed for the pre-populated Allocations.  This page is also where the REAP or Transferability information will be entered.

Choose one of the links listed below for further clarification on how to fill out each section of the Allocations page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning:  If you enter data and do not click on the 'Calculate Totals and Save' button, your data will not be saved when you close the page.  You can choose to save the information after filling out the entire Allocations page, but it is recommended to save occasionally so that information will not be lost.

REAP Participant
Original Allocations
Consortium Information
Transferability
REAP
Comments
Errors

REAP Participant

If the District is eligible for REAP, the 'REAP Participant' checkbox will be editable.  Eligible Districts have an average daily attendance (ADA) of 600 or less and an NCES locale of 41, 42 or 43.  REAP flexibility allows a District to use 100% or a portion of the original program's funds for activities in a different program.

1) If the District will be participating in the REAP flexibility, check the 'REAP Participant' checkbox.  If the 'REAP Participant' checkbox has been checked, the following rules will apply:

• the District can use up to 100% of an eligible program's funds for activities in another federal program; and
• the Transferability section will not be editable.

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Original Allocations

2) Review the Allocations.  The Federal program Allocations (Title I, Title IIA, Title III, Immigrant, Title IVA, and Migrant) are pre-populated in the 'Original Allocation' row.  Grant awards for these programs will be available on the Reports page of the LCP Application after the budget grids have been completed and the Assurances have been agreed to. The State program Allocations (ESOL and At-Risk) will be populated once the State ESOL and State At-Risk pages have been completed.

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Consortium Information

3) Review the Consortium Information. 

Relinquished In - [This row will only be populated for view by each Consortium.]  If funds have been relinquished to a Consortium through the 'Consortium Assignments' application, then the sum of all the Districts' funds will be pre-populated in the 'Relinquished In' row.  In order to view the itemized list of the Districts and the funds relinquished, click on the Expand ('+') button.

Relinquished To - If funds have been relinquished to a Consortium through the 'Consortium Assignments' application, then the funds relinquished will be pre-populated in the 'Relinquished To' row.

Fiscal Agent - If funds have been relinquished to a Consortium through the 'Consortium Assignments' application, then the Consortium's number will be pre-populated in the 'Fiscal Agent' row for the corresponding program.

Note:  The fields for Title III, Immigrant, Migrant, State ESOL and State At-Risk will be blacked out as these funds cannot be relinquished to a Consortium.

Consortium Adjusted Totals - This row will show the amount of the program funds after calculating the relinquished amounts:

• Districts - If funds have been relinquished to a consortium, then a '0' will display in the 'Consortium Adjusted Totals' row for the corresponding program.
• Consortiums - If funds have been relinquished to a consortium, then the total amount of funds relinquished be added to the corresponding funds allocated, and will display in the 'Consortium Adjusted Totals' row.

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Transferability

If applicable, 4) enter the amount the District is Transferring in the corresponding column of the 'Transferability' section.  The left column on the grid identifies the program from which funds will be transferred.

• If the District is transferring $1000 from Title IIA into Title I, enter $1000 in the cell under the Title I column in the Title IIA row.

• The computer will subtract $1000 from the Title IIA 'Total Available' amount when you click on the 'Calculate Totals and Save' button.

The Transferability section can be filled out in the following situations:

• If the 'REAP Participant' checkbox has not been checked, and there are not any values entered in the 'REAP' section.

Note:  Only the following program funds can be Transferred:  Title IIA and Title IVA.

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REAP

If applicable, 5) enter the amount the District is REAPing in the corresponding column of the 'REAP' section.  The left column on the grid identifies the program from which funds will be REAPed.

• If the District is REAPing $1000 from Title IIA for activities in Title I, enter $1000 in the cell under the Title I column in the Title IIA row.

Eligible Districts have an average daily attendance (ADA) of 600 or less and an NCES locale of 41, 42, or 43.  REAP flexibility allows a District to use 100% or a portion of the eligible original program's funds for activities in a different program.  The REAP section can be filled out in the following situation:

• If the 'REAP Participant' checkbox has been checked, and there are not any values entered in the 'Transferability' section.

Note: If values are entered in the 'REAP' section, then the 'REAP Participant' checkbox must be checked.

Note: Title IIA program funds can be REAPed for activities in Title I, Title III, Title IVA and/or Migrant. Title IVA program funds can be REAPed for activities in Title I, Title IIA, Title III and/or Migrant.

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Comments

6) Enter any necessary comments in the 'School District Comments' box.   (Note: There is a limit of 1000 characters.)

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Errors

7) After all information has been entered on the Allocations page, click the 'Calculate Totals and Save' button.

8) Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note:  Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the Allocations page:

Error	Definition/Process
Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.
REAPed more than the maximum allowed for the following title programs: Example: REAPed more than the maximum allowed for the following title programs: __________________________________________ Title IIA REAP: 50000 > 13134 Title IID REAP: 50000 > 379	This error will appear if the amount REAPed for a Program’s funds is more than was allocated for the Program.  --> Change the amount in the REAP section to equal to or less than the total amount allocated for the corresponding Program.
Since the district’s Title IVA allocation is less than $10,000, Title IVA funds must be REAPed or Transferred to another Title program.Please complete the REAP or Transferability section.	This error will appear if the district’s Title IVA allocation is less than $10,000 and the district has not REAPed or Transferred its entire Title IVA allocation.  --> Complete the REAP or Transferability section for Title IVA.
Warning/Informational messages -- data will be saved on the page, but these error messages are for information only and do not need to be corrected before the application can be submitted.
If selected 'REAP Participant', Then the District can use up to 100% of a program's funds for activities in another federal program.  A district needs to have an average daily attendance (ADA) of 600 or less and a locale of 41, 42, or 43.  And, the REAP section will need to be filled out.	This error if 100% of a program's fund has been REAPed to another program. --> This message is informational only, so a change does not need to occur. Back to Top