Title I Help

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Local Consolidated Plan Application (2017-2018)

Title I - Help

Questions?

Title I
Local Consolidated Plan
Web Application
2017-2018

The Title I page is required if any Title I funds are retained. Note: If Title I funds are not retained, the screen can still be accessed, but the fields will not be editable.

Choose one of the links listed below for further clarification on how to fill out each section of the Title I page.

You may also click on one of the page links in the left-hand column to go to the help screen for the corresponding page.

Warning: If you enter data and do not save your data, it will not be saved when you close the page. You can choose to save the information after filling out the entire Title I page, but it is recommended to save occasionally so that information will not be lost.

Click on links for more information	Basic Directions
Budget Grid	Enter budget information in the Budget Grid. All available funds need to be accounted for in the Budget Grid. After completing the budget information in the grid, click on the 'Calculate Totals and Save' button. The amount in the 'Grand Total' field must equal the amount next to the heading ' Total Title I Funds Available'. When the 'Grand Total' amount equals ' Total Title I Funds Available' amount, click on the 'Calculate Totals and Save' button.
Indirect Cost	Use of indirect cost funds is optional, not required. If the district chooses not to use indirect cost, simply account for the entire amount of program funds in the budget grid. Click on the 'Calculate Totals and Save' button. If the district chooses to use all or part of its indirect cost, determine the allowable amount of indirect cost funds you wish to retain for program administration. Note the amount listed in the 'Maximum Indirect Cost Funds' field. Do not include the indirect cost amount in the budget grid. Account for the remaining program funds in the budget grid. Click on the 'Calculate Totals and Save' button. Your indirect cost amount will show up at the bottom of the budget grid as 'Indirect Cost'.
FTEs	If any portion of a staff's salary is paid with Title I funds (e.g., funds entered in row 100 Salaries), enter the prorated FTE amount under the specific category in the 'FTEs Paid with Title I Funds' section. The amount of FTEs can be entered in hundredths (Examples: 12.25; 0.05; etc.) The amount of FTEs will be calculated once you tab out of each field. In order to save this information, click on the 'Save All' button at the bottom of the page.
Title I Preschool	If the district is operating a Title I preschool program, enter the number of attending 4 and/or 5 year olds. Enter whole numbers only. In order to save this information, click on the 'Save All' button at the bottom of the page.
Content Areas	Check all Content Areas in which Title I services are provided. If the 'Other' checkbox has been checked, an explanation of the other Content Areas that are provided must be entered in the 'Other' text box. More than one Content Area may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
Delivery Systems	Check all Delivery Systems that are implemented in providing Title I services. More than one Delivery System may be checked. In order to save this information, click on the 'Save All' button at the bottom of the page.
School District Comments	Type in Comments necessary to support information that has been entered on this screen. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
KSDE Comments	KSDE staff will enter comments they feel are necessary in completing the submission of information entered on this screen. If the LCP Application has been disapproved, the district will need to check this field for any changes that need to be made. There is a maximum of 1000 characters allowed in the comments box. In order to save this information, click on the 'Save All' button at the bottom of the page.
Error Messages	Any validation errors for the page will be listed at the bottom of the page once either the 'Calculate Totals and Save' or 'Save All' buttons have been clicked. To view the errors, click on the 'Show Details' link. Review each error and make the appropriate corrections. Once the corrections have been made, click the 'Save All' button and review the error section once more. Note: It is important to follow this step in order to 'refresh' the error messages or you may not see the most current errors.

Budget Grid

Function Definitions -- Refer to the following budget expenditure codes for further clarification of specific functiondefinitions. Note: The 'Functions' are the columns of the Budget Grid.
1000 - Instruction	Includes the activities dealing directly with the interaction between teachers and students. Included here are the activities of aides or classroom assistants which assist in the instructional process.
2100 - Support Services (Students)	Activities designed to assess and improve the well-being of students and to supplement the teaching process. Include only staff in attendance and social work services, substance abuse, guidance, and health services.
2200 - Support Services (Instructional Staff)	Activities associated with assisting the instructional staff in planning, developing and evaluating the process of providing learning experiences for students. These activities include curriculum development, techniques of instruction, child development and understanding, staff training, etc.
2300 - Support Services (General Administration)	Activities concerned with the overall general administration of the program. These include all personnel and materials required to support the program. If a federal program is audited by a state auditor, the CPA audit costs may not be charged to the federal program.
2400 - Support Services (School Administration)	Activities that have been assigned in addition to the normal contract concerned with directing and managing the operation of a particular school. Examples would include extended days, Title I summer school or alternative high school.
2600 - Operation Building Services	Activities concerned with keeping the physical plant open, comfortable and safe for use and keeping the grounds, buildings and equipment in effective working condition and state of repair. May be used only if space would not be maintained in absence of federal funds.
2700 - Vehicle Operation Services	Activities concerned with conveying students to and from school, as provided by State and Federal law. This includes trips between home and school, and trips to and from school activities. Federal funds may not be used to supplant regular transportation costs.
3100 - Food Services Operations	Activities concerned with providing food to students and staff in a school or LEA on an incidental basis during activities for Local Consolidated Plan programs.

Object Definitions -- Refer to the following budget expenditure codes for further clarification of specific object definitions. Note: The 'Objects' are the rows of the Budget Grid.
100 - Salaries	Instructional salaries for full and part-time certified and noncertified employees.
200 - Employee Benefits	F.I.C.A., Group Insurance, Workman's Compensation, etc., for Personnel in 'Object' 100 above.
300 - Purchased Services	Into District: Consultants, counseling, guidance, medical, and accounting services.
400 - Purchased Property	Lease, repair, maintain, and rent property and equipment owned or used by the district.
500 - Other Purchased Services	Out of District: Staff travel, staff development, registration fees.
600 - Supplies/Materials	Items that can be consumed, worn out, or deteriorated through use. This includes software that was purchased independently of a hardware package. For Title I, this may be no more than 10% of the total allocation.
700 - Property	Initial, additional, or replacement equipment. This includes software that was purchased as part of a hardware package. For Title I, this amount may be no more than 10% of the total allocation, or $2000, whichever is greater.
800 - Other	Miscellaneous amount paid for goods and services not otherwise classified above.

Indirect Cost

Indirect Cost - The amount allowed for a district to help cover the costs of operating the program that would not be otherwise included in the program budget.

Examples would be: electricity, telephone fees, and supplies, such as paper, pens and paper clips.

Indirect cost rates are calculated by KSDE's School Finance Section based upon numbers the district submits on its Annual Report.

Use of the indirect cost is optional. Review the district's allocation letter to determine the maximum amount of funds that may be set aside for Title I indirect cost.

Formula for determining the indirect cost amount that can be set aside :
a. Program Allocation =	$41,237
b. Indirect cost rate =	3.32%
c. Indirect cost rate + 1 =	1.0332
d. a ($41,237) divided by c (1.0332) =	$39,912	Direct Cost
e. a ($41,237) minus d ($39,912) =	$1,326	Indirect Cost

Saving Budget Grid Data

Click on the following button: Note: Clicking this button will run the error checking for the page.

Calculate Totals and Save

Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Title I Funds Available' field. Review the Error Messages at the bottom of the page.

Note: This button does not save the rest of the data on the page.

FTEs Paid with Title I Funds

In the 'FTEs Paid with Title I Funds' section, enter any FTEs that were paid with the Title I funds that were entered in row 100 (Salaries) of the Budget Grid. Note: If there is a value entered in row 100 (Salaries), but there is a not a value in the 'FTE' section, then an error will be returned.

FTE refers to Full-Time Equivalency. FTE is a prorated amount of time that the Title I program funds contributed to the salary of a staff member.

If the staff member's salary is funded entirely with Title I funds, enter 1 FTE.
If the staff member's salary is funded partially with Title I funds, enter the appropriate decimal fraction to the nearest hundredth. For example: if one-fourth of a teacher's salary is paid with Title I funds, enter 0.25 FTE in the 'Teachers' row.

Determine the FTE for each staff member funded with Title I funds and place the totals in the appropriate boxes.

Definitions :

Administrators - includes program administrators, evaluators, and coordinators.

Clerical Staff - includes secretaries, records transfer staff, and other classified personnel not involved with instruction.

Guidance/Counseling - includes counselors.

Paraprofessionals - includes noncertified personnel employed to supervise pupils in non-instructional activities working under the direct supervision of certified personnel.

Parent Involvement Staff - includes individuals responsible for actively involving parents in their child’s education.

Parent Liaison - includes an individual responsible for coordinating parent involvement activities and/or facilitates parent/school communication.

Professional Development Providers - includes individuals responsible for providing ongoing and sustained professional development training/activities.

Pupil Transportation - includes transportation personnel.

Social Work, Outreach or Advocacy - includes social workers, nurses and parent liaisons.

Teachers - includes those responsible for providing instruction or training in any course or subject and certified with the appropriate endorsement for the subject and level of assignment.

Translators - includes individuals whose main responsibility is to provide translation services and is not involved with instructional activities.

Total Number Participating in a Title I Preschool in the Following Age Groups

To be eligible, preschool children (usually ages 3 and 4) must be identified as having developmental delays. Preschool students must be selected solely on the basis of such criteria as teacher judgment, interviews with parents, and developmentally appropriate measures.

Content Areas/Delivery Systems

When providing services, consider the content area in which services will be provided, when services will be provided and how the services will be delivered.

Instruction must be provided by Highly Qualified staff and must be planned to improve student achievement.

Services should also be based on and include strategies that extend learning time, help provide an accelerated, high-quality curriculum, including applied learning and minimize removing children from the regular classroom during regular school hours.

Federal resources must be used to SUPPLEMENT rather than SUPPLANT services provided to participating children. This means that federal funds cannot take the place of state and/or local funds that have been used in the past to provide a particular service.

Check the applicable 'Content Areas' listed below:		Check the applicable 'Delivery Systems' listed below:
ESOL/Bilingual	Professional Development	Before/After School
Family Literacy	Reading	Extended Day Kindergarten
Health, Dental, Eye Care	Science	Extended Year
Language Arts	Social Studies	In-Class
Library Media	Technology	Pull-Out
Mathematics	Vocational Education	Summer School
Parent Involvement	Other (enter explanation in text box)
Preschool

Comments

Enter any necessary comments in the 'School District Comments' box. Note: There is a limit of 1000 characters.

Saving Data

Click on the following button: Note: Clicking this button will run the error checking for the page.
Calculate Totals and Save	Clicking this button will save all of the data entered in the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Title I Funds Available' field. Review the Error Messages at the bottom of the page.
Save All	Clicking this button will save all of the data entered on the page, including the Budget Grid. Note: All data in the Budget Grid will be saved only if the amount in the 'Grand Total' field equals the 'Total Title I Funds Available' field. Review the Error Messages at the bottom of the page.

Errors

Scroll to the bottom of the page and click on the 'Show Details' link to view any errors for the page.

Note: Any time changes are saved, the errors section should be reviewed for additional errors.

The following are a list of errors that may appear on the 'Title I' page:

Error (alphabetical)	Definition/Process
Error messages -- data will be saved on the page, but these error messages must be corrected before the application can be submitted.
Check the applicable selections in the 'Content Areas' section.	This error will appear if Title I funds have been retained and there has not been a selection checked in the 'Content Areas' section. --> Check all selections that apply in the 'Content Areas' section.
Check the applicable selections in the 'Delivery Systems' section.	This error will appear if Title I funds have been retained and there has not been a selection checked in the 'Delivery Systems' section. --> Check all selections that apply in the 'Delivery Systems' section.
If any FTEs are funded with Title I Salary funds, then you must enter the amount in row 100 (Salaries) of the Budget Grid.	This error will appear if the number of 'FTEs Paid with Title I Funds' have been entered, but there is not a value in row 100 (Salaries). --> Enter the amount of Title I funds that were used to pay any portion of a staff's salary in row 100 (Salaries).
If any portion of a staff's salary is paid with Title I funds, then you must enter the prorated FTE amount under the specific category of 'FTEs Paid with Title I Funds'.	This error will appear if there is a value in row 100 (Salaries), but there is not a value entered in the 'FTEs Paid with Title I Funds' section. --> Enter the number of 'FTEs Paid with Title I Funds'.
Please enter an explanation in the School District Comments box for budget grid row 800 funds, explaining how the funds will be utilized.	This error will appear if there is a value in row 800 (‘Other’), but there is not a comment entered in the ‘School District Comments’ box explaining how the funds will be utilized. --> Enter an explanation in the ‘School District Comments’ box.
Please explain what other Content Areas will be funded with Title I funds in the Other comment box.	This error will appear if the 'Other, please explain' checkbox has been checked in the 'Content Areas' section, but there has not been an explanation entered in the 'Other' text box. --> Enter an explanation of other Content Areas that will be funded with Title I funds in the 'Other' text box.
Since a Homeless set aside has been entered on the Building Allocations, Step 3 page, then this set aside amount must be entered in row 800 of the Title I Budget Grid.	There is a Homeless set aside amount entered on the ‘Building Allocations, Step 3’ page, but no value has been entered in row 800 of the Budget Grid. --> Enter the amount in row 800 of the Title I Budget grid that was set aside for Homeless students on the 'Building Allocations, Step 3' page.
Since you have entered a comment in the 'Other' text box, you must check 'Other' in the Content Areas section.	This error will appear if there has been an explanation entered in the 'Other' text box of the 'Content Areas' section, but the 'Other, please explain' checkbox has not been checked. --> Check the 'Other, please explain' checkbox in the 'Content Areas' section.
The amount entered in row 800 of the Title I Budget Grid must be equal to or greater than the amount of funds set aside for Homeless on the Building Allocations, Step 3 page.	The amount in row 800 is equal to or greater than the value in the Homeless Set Aside field of the ‘Building Allocations, Step 3’ page. --> Adjust the amount in row 800 of the Title I Budget grid to be equal to or greater than the value entered in the Homeless Set Aside field on the 'Building Allocations, Step 3' page.
The 'Grand Total' field must be equal to 'Total Title I Funds Available'.	This error will appear if the value in the 'Grand Total' field does not match the 'Total Title I Funds Available' field. --> Adjust the values entered in the Budget Grid to make the 'Grand Total' match the 'Total Title I Funds Available' field.
The 'Indirect Cost' field must be less than or equal to the 'Maximum Indirect Cost Funds'.	This error will appear if the amount of 'Indirect Cost' is greater than the 'Maximum Indirect Cost Funds' field. --> Adjust the values entered in the Budget Grid to make the 'Indirect Cost' field equal to or less than the 'Maximum Indirect Cost Funds' field.
Warning/Informational messages -- data will be saved on the page, but these error messages are for information only and do not need to be corrected before the application can be submitted.
Warning: The Homeless Set Aside amount that will be entered on the Building Allocations-Step 3 page should also be entered in row 800 of the Title I Budget Grid.	This warning message will appear as a reminder to enter the Homeless Set Aside amount in row 800 of the Title I Budget Grid. --> Enter the amount of Homeless Set Aside, from the Building Allocations, Step 3 page, in row 800 of the Title I Budget Grid. Then, add a comment in the School District Comments box to note that the amount is for the Homeless Set Aside.
Warning:The value in row 600 (Supplies/Materials) exceeds 10% of the ‘Total Title I Funds Available.’A waiver must be submitted before the LCP Application will be approved.	This warning message will appear as a reminder that the district has exceeded the 10% limitation for Title I Supplies and Materials. --> Adjust the values entered in the budget grid to make the total value in row 600 (‘Supplies/Materials’) less than or equal to the 10% Title I Supplies and Materials limitation OR submit a waiver request to KSDE asking to exceed the 10% limitation.
Warning:The value in row 700 (Property) exceeds 10% of the ‘Total Title I Funds Available,’ or $2,000, whichever is greater. A waiver must be submitted before the LCP Application will be approved.	This warning message will appear as a reminder that the district has exceeded the 10% or $2,000 limitation (whichever is greater) for Title I Property. --> Adjust the values entered in the budget grid to make the total value in row 700 (‘Property’) less than or equal to the 10% or $2,000 (whichever is greater) Title I Property limitation OR submit a waiver request to KSDE asking to exceed the limitation.